Concur is an automated, mobile connected travel expense app. Part of the SAP family of enterprise applications, Concur is optimized for expense and invoice management that includes business travel. Compare Concur vs. Here you can match Concur vs. QuickBooks and look at their overall scores (7.6 vs. 9.5, respectively) and user satisfaction rating (96% vs. 96%, respectively). Helping business owners and executives manage travel expenses with an on-the-go app suite.
- Concur Travel And Expense Vs Quickbooks For Mac
- Concur Travel And Expense Vs Quickbooks For Mac Download
- Concur Travel And Expense Vs Quickbooks For Mac Free
Alyson Behr Esther Schindler The Best Expense Tracking Software of 2018 Is your company's expense tracking still mired in piles of paper receipts? There's a better way. We tested 10 cloud software apps revolutionizing small to midsize business (SMB) expense tracking for mobile-enabled workers. Tracking expenses is a necessary tedium in any small to midsize business (SMB). Whether it's keeping a count of day-to-day credits and debits to your operation or making sure every cent of your employee's business trip is accounted for, you need a system that's easy to use for workers and provides complete auditability into expenses for managers and owners.
If your business finds itself in the red or close to it, there are two likely ways to get back on track, short of its owner winning the lottery. Get a handle on the two largest controllable line items in the budget: salaries and employee-initiated expenses. Cutting salaries or laying off personnel are extreme measures that may not make sense since most SMBs tend to operate with lean business plans. The second option is the far easier choice. The cloud, with its numerous expense tracking, reporting, and management Software-as-a-Service (SaaS) products, makes controlling employee-originated business expenses much more attractive. SaaS software is both easy to deploy and easy to use, which means employees are more likely to use it, on top of it generally costing less than traditional on-site hardware/software combo solutions. Why wait until you can't sleep?
Open the expense books and find a solution now. Find the Right Expense Tracking Software Before you can choose SaaS expense tracking software, you have to examine your organization in some detail. Is it based in the United States?
Does it do international business? What kinds of expenses are typically initiated by the workforce? A good place to begin is with a thorough audit of how many employees in your company submit expenses for reimbursement, including travel, business meals, and even office supplies. What are those average expenses? Are they reasonable or do you think individuals are taking advantage? Look beyond the averages; a tool that suits a sales team on the road may not be ideal for the remote employees who visit the home office every quarter.
Create an organizational map including the reporting/supervisory structure. This may sound like overkill but it will come into play if you need a multi-tiered approval feature. Use this information to create loose policies and rules based on location, company averages, and what you deem appropriate. Next, take a look at the back-end technology your company is using, especially its. Add this to your must-have (BI) data. It's important to minimize employee learning curves so they will be up to speed on the new product with minimal brain drain and collateral costs.
Concur Travel And Expense Vs Quickbooks For Mac
A solution that's confusing, difficult to use, or worse, buggy in its integration with your back-end systems will make employees avoid using it, which is exactly what can kill an effective expense tracking solution. For example, if most of your staff uses Windows phones, you can overlook products that only have mobile apps for iPhone and Android. If your mobile workforce uses iPhones or Android-based smartphones, you're in luck since most SaaS products do have apps for these platforms.
On the finance side, does your bookkeeper and CPA use, or is your business based on more advanced accounting software like enterprise-grade software? Choose a product that you're sure will integrate with the existing software powering your accounting chain; your money-managers will thank you for it. Expense Tracking System Features Building a great SaaS expense tracking and reporting product isn't easy. It must serve at least two masters: the finance department and the employee. Doing this well means providing not just accurate expense tracking, but also the capability to adhere to company policy and provide the tools for timely employee reimbursement. When it's done correctly, the result of deploying one of these products is increased productivity and collaboration, fewer adversarial relationships, and measurable, significant cost savings. One product requirement for the finance department is that it support company compliance with the (SOX).
This law addresses employee expense abuses and imposes draconian penalties on companies that lack effective internal expense controls. Because of this, the product you choose needs to have comprehensive and customizable policies, rules, and approval designation abilities, and if it has tools to self-audit for SOX, so much the better. Another top-of-mind capability is data storage for at least seven years as required by the Internal Revenue Service (IRS). Data must be available to create a full audit trail should the request be made. Accounting software integration is another must-have so report data can be automatically folded in to the company's Chart of Accounts; some of these applications also rely on the accounting software to make and track the actual employee reimbursement.
While integrating with typical small business accounting tools is fairly straightforward, should your business be using more sophisticated general ledger or enterprise resource planning (ERP) software, like or, the integration process may be more difficult but is no less essential so it's important to plan well at the outset. It's important to both finance and employees submitting expenses that the product's interface be accessible in the user's local language. It should also be able to slice and dice expenses in currencies the company and employees use. On the mobile side, users need simplicity in their smartphone app, but simplicity that delivers the maximum level of performance in as few keystrokes as possible. Users should be able to capture images, glean as much specific data from those images as possible, manually input expenses, and create and subsequently submit their expense report for approval. Taking this a step further, the end-to-end process flows more smoothly when products pull in expenses from users' credit cards and facilitate reimbursement into designated bank accounts. Users have different criteria for success.
Xtuple.com: xtuple open source erp for mac. Compared to other ERP programs, it is a lot less costly. 1 days or 1 week). Cons: Reconciliation feature needs a lot of work. Look at Quickbooks to see how easy it is. Still need the ability to print a P&L for a specific period that can be adjusted(e.g.
While back-end accounting can run the gamut as far as complexity, anything from the ease of a SaaS-based small business solution like all the way to a multi-month deployment process for the typical implementation, no one wants complexity when it comes to an expense report system. They want simplicity, simply because nobody wants to spend any more time than they absolutely must doing expense reports. Most of the data entry relies on mobile apps, though each application lets you construct the report using a website and usually email forwarding and credit card integration, too. Employees should be able to capture images, glean as much specific data from those images as possible, manually input expenses, and submit their expense reports for approval. Taking this a step further, the end-to-end process flows more smoothly when products pull in expenses from users' credit cards and facilitate reimbursement into designated bank accounts while filtering key data identified by your accounting professionals to their back-end systems. Expense Tracking Bottom Line We tested 10 SaaS expense tracking software solutions in this review roundup.
The trials gave us a good view into each product's setup complexity and the issues a regular customer would encounter not just during setup but also during day-to-day use. We looked at key product features, the software's web and mobile interfaces, setup, and ease of use to get an overall impression before zeroing in on end-user points such as camera image capture quality, speed of image analysis, and efficiency of expense report submission and approval. (OCR) is the electronic conversion of typed, handwritten, or printed text images into machine-encoded text, and it can be a critical component of a successful expense report management software system. The eight products we tested that use OCR—Certify Now, Concur ExpenseIt and Concur Expense, ExpensePath, Xpenditure Small Business, ExpenseBot, Expensify, and Receipt Bank—reduce the amount of required manual data input.
Abacus uses geo-location technology suggesting restaurants, etc., to help users. That said, the products that glean the most data from receipt images are Certify Now and Xpenditure Small Business, a key reason why both earned our Editors' Choice award. Overall, Certify Now and Xpenditure Small Business' mobile interfaces are the easiest to use to create expense reports, although Abacus comes is a close second. Abacus also sports a cool, text-like internal communication tool that none of the other participants had, and it provides the most expeditious route for reimbursement. That said, we appreciated the simplicity of ExpenseBot's mobile app and the feature depth of Receipt Bank, too. From a finance point of view, Xpenditure Small Business and Receipt Bank have the widest choice of back-end accounting software integrations, and they have the best international environment features as well. Abacus is only available for companies doing business in the US, and all of the participants maintain data storage for the required seven-year period, if not longer.
Concur Travel And Expense Vs Quickbooks For Mac Download
From the end-user perspective, Certify Now and Xpenditure Small Business tie for Editors' Choice due to their ease of use, and their simple yet sophisticated interfaces available for a wide range of mobile platforms. On the finance side, their policy and rule-setting capabilities are the most comprehensive. Pricing is competitive across all our competitors, with Expensify's $5 per user per month demonstrating that a low price can sometimes still be a true bargain rather than just 'cheap.' Even so, the prices are close enough that other factors may be more important. Most applications charge based on the number of active users per month, but there are variations, such as ReceiptBank charges based on the number of transactions practiced.
Xpenditure Small Business beats out Certify here because of Certify's setup fee. While Concur ExpenseIt and Concur Expense offer cool, seasoned, and full-featured expense management services, they lose ground because it was so difficult to ascertain value without pricing transparency. They may well be a great value for a fast growing SMB, though, so don't overlook them if that's you have an SMB. Any of these products would be good choices depending on your business needs, though the combination of usability, expense functionality, and price gave Certify Now and Expensify the tie for Editors' Choice for midsize and large enterprises, while Xpenditure Small Business gets the nod for the little guys.
This round we also included new reviews for Receipt Bank, ExpensePoint, ExpenseBot, and Zoho Expense, all of which are solid options worthy of your consideration. Choose a service that's affordable, easy to use now, and will scale as your business grows. You won't have to revisit the decision down the road. Pros: A full-featured system for tracking employee expenses that check-marks all the most-wanted capabilities. Cons: Its interface is functional, not oh-how-pretty.
Concur Travel And Expense Vs Quickbooks For Mac Free
But nobody's judging expense software in a beauty contest. Bottom Line: Zoho Expense is a powerful expense tracking platform with a bevy of out-of-the-box features and customization options in an interface that's simple to use. Included as part of a Zoho One subscription, it's a bargain combined with Zoho's expansive suite of business apps. Pros: Accounting administrators will swoon at the granularity of control over expense policies, and the reporting features are outstanding. Cons: With receipt OCR and email forwarding still 'coming soon,' ExpensePoint is a bit behind the times for the user's-side user interface.
Bottom Line: Expense tracking software ExpensePoint is old-school, built more for the accounting department than for the user's convenience. Employees will still hate to do expense reports, but administrators will appreciate the app's feature depth.