How To Create A Perspective Showing All Flagged Items

Posted : admin On 22.11.2019
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Not everyone likes the To-Do List opening as the default folder when switching to the Task pane. Some users just want to see tasks, not flagged messages, and would like to delete the To-Do list or set the Tasks folder to open by default: I have a problem with the To-Do List under My Tasks in Outlook, in the navigation pane. I have my Tasks set up in Tasks. I do not use the To-Do List.

Dec 6, 2016 - All you'll need is its apps (starting at $39.99 each for Mac and iOS). You can then make a custom perspective to show “flagged items.

Sep 24, 2018 - In version 3 we now have multiple tags, extra powerful perspectives, better. The Forecast view, flagged tasks, and projects available for review, followed. A custom column view showing the task name, project, tags, defer. Terms to find all items with a – which means it has any supermarket tag,. The items above marked only with flags are email messages flagged for follow-up. You can view the tasks in your to-do list by email account or all at once. To view each list separately, just select it from the sidebar. The picture above shows the list being viewed with all accounts selected.

How To Create A Perspective Showing All Flagged Items In Outlook 2016

My Tasks are in Tasks, and I am constantly selecting that list to view, but Outlook thinks it should default back to the To-Do List, which is not where my Tasks are. How do I stop this from happening? While you can't delete the To-Do List or set the Task list to be the default folder, you can create a custom view that hides everything except tasks. You'll need to create the filter on the Filter dialog's Advanced tab, using Message Class, contains, task (or ipm.task) to show only task items. If you want to hide completed tasks, add Date Completed, does not exist.

How to create a perspective showing all flagged items

You can also add Flag Completed date, does not exist although this shouldn't be necessary since you are hiding all non-task items. (It's a good reminder of what fields you need if you ever want to see flagged items and exclude the completed items.) Your completed filter will look like this: A tutorial is available here: Published May 18, 2011.

Last updated on August 15, 2012.


Email’s great, isn’t it? You can just type up a quick little message to someone to send them some information or answer a question or ask them to do something for you. In the “asking them to do something for you” department, though, things can get a little hairy. After all, as easy as it is to send someone an email, it’s just that easy for both sender and receiver to forget it’s there. So, whaddya do to keep track of all those little requests (both the ones you send and the ones you receive)? If you’ve got requests and responses flying back and forth via Outlook email, you need to:. Make sure you don’t forget what you’ve requested from others;.

Make sure your request doesn’t drift off the other person’s radar; and. Make doubly sure you don’t drop the ball on anything anyone’s asked you for, either. Here’s just about the simplest way for a busy person like you to manage all this: flagging incoming and outgoing emails for follow-up. Navigate This Article. Flagging Requests You Receive Let’s start with an easy one: flagging an email in your Inbox for follow-up or other action.

Say your boss sends you an email on Tuesday that says, “Do a search for any judgments on file for XYZ Corporation for Friday’s real estate closing.” You’re busy with another project, but you want to make sure you get your search results delivered in time. Take a look at the message in your Inbox: See that flag that’s circled on the right?

If you left-click on that flag with your mouse, Outlook will (by default) set the flag to the action Follow Up with a due date of today. If you right-click that flag, however, you get lots more choices: As far as deadlines go, you can choose:. Today.

Tomorrow. Next week (basically, the following Monday). No date (follow up whenever – no deadline). Custom (allows you to set up whatever date you want) (Notice that the closer the deadline, the redder the flag is. That’s a quick visual way to see what deadlines are urgent versus ones that are down the road a bit.) If you click Add a Reminder on the menu above, you can have Outlook pop up a reminder window (just like the one you see for calendar appointments) at the time and date you choose: I’ll just point out a few things here:.

In addition to being able to choose the date and time your reminder pops up, you can also set Start and Due Dates independently (they default to the same date). This can affect when the flagged email shows up in your Tasks/To Do list or on your Calendar (depending on your settings).

In addition to the action Follow Up, you can also choose from Call, Do Not Forward, For Your Information, Forward, No Response Necessary, Read, Reply, Reply to All, and Review. That may be helpful if you want to, say, group all your phone calls or reading assignments together. You can customize the reminder sound by clicking on the speaker button and browsing to a different sound file (usually one with a.wav extension), or you can turn the reminder sound off altogether if all you want is a silent pop-up window. Flagging Requests You Send This flagging requests people make of you is all well and good, but what about all that stuff you’re asking for? That deserves a little attention, right?

Outlook’s got you covered, baby. And in a couple of different ways. Reminding your recipients to respond First, we want to make sure your recipients don’t let your request get shoved down in their Inbox. After all, out of sight is out of mind.

When you open up a New Message window to start composing, it’ll look something like this: If you look a little more closely on the Message tab (the one showing by default), you’ll see a drop-down called Follow Up. This is where you can set a reminder to pop up for your recipient, prompting him/her to respond to your email.

In Outlook 2007, the drop-down looks like this: Weirdly, in version 2010, Microsoft didn’t see the need to make this function as clear, so you have to click on Add Reminder to get to the right dialog box to add the recipient’s flag: In either version, you end up with a dialog box that looks like this: Here’s where you can set a reminder for your recipient by checking the Flag for Recipients checkbox. The reminder will default to today’s date, but you can re-set it to whenever you like.

For example, if on Tuesday you send out a court docket for staff to review no later than Wednesday noon, you can set a reminder for Wednesday at 11:30 a.m. To give your recipient(s) one last chance to make the deadline. Reminding yourself to follow up, too While you’re here, you can also set a reminder for yourself to follow up on email you send. The good news is it can be completely independent of the one you set for your recipient – different day, time, and action. For example, if your recipient’s deadline is 4:30 p.m. Wednesday, you can set his/her reminder for noon that day (to give plenty of notice of a looming deadline) and set your own follow-up flag to 4:00 p.m. So you can make a quick call to see if everything’s on track.

To set your reminder, just check the Flag for Me box: Again, the dates will default to today, but you can change those. Keeping track of flagged emails Once you’ve started flagging emails – incoming and outgoing – you need a way to review them at a glance to see what’s falling through the cracks. Click on your Tasks folder on the left-hand side of your Outlook window: In the Tasks folder, the first folder you’ll see – To-Do List – is a list of all of the flagged emails that have not been marked complete. There it is – a handy list of all outstanding requests, both those you’ve made of other people and those you’ve received from them.

By default, they’re sorted by Due Date, with the most urgent on top, but even that’s adjustable. Now that you know how to set reminders for all those requests you’re getting/sending, how much more efficient will you become? Let us know in the comments below! Legal Office Guru uses a technology known as 'cookies' to provide a better experience as you browse this site.

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How to create a perspective showing all flagged items in outlook

How To Create A Perspective Showing All Flagged Items In Outlook

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